Adding Documents to a Document Library
If you have been granted the appropriate permissions, you can upload files to various libraries on a SharePoint sites. Note that permissions can be controlled on a site-wide basis or on a library-specific basis, so you may have "write" permissions (Contributor) on one library and not on another within the same site.
Here are few general suggestions before we get started:
- Note that SharePoint offers different kinds of libraries for different kinds of content. Be sure to post files in a library of the appropriate type for the best user experience. For example, post image files and photos in a Picture Library rather than in a Document Library; post Word files in a Document Library.
- Let the site administrator know if you would like a new library added. It takes only a few seconds and can really help keep things organized.
- Use libraries to post things that need to be in a self-contained file, such as a document in Word. For many types of communication, other formats may work better - a post on a discussion list, an announcement, a calendar event, a wiki page, a blog entry, etc. Users don't like having to open files to read info that could have been posted directly.
- Whenever possible, post your documents in Word 2003 format (rather than PDF or other). This will enable online editing and collaboration.
Now, on to business. To upload a document, first navigate to the Document Library you want to use. We'll use the
LINK Planning Docs library as an example.
Once there, do the following:
- Click on the Upload button at the top of the file window, or click on the Upload Menu button (down-arrow) next to it and select Upload Document:
The Upload Document page will open.
- Click the Browse button to navigate to the file on your local drive.
A dialog box will open in your OS, allowing you to select the file from your local drive.
- In the dialog box, navigate to and select the file you want, then click Open.
- Back at the Upload Document page, click OK to start the upload.
- The file will upload (this can take a while for large files), then the browser will refresh and you will see your document added to the file window.